Sustainability is a high priority at many housing associations. Our relations in the housing corporation sector tell us that it is important to use resources efficiently and consciously. This is something we see often when we look through the questions and remarks that we receive on efficient board meetings. There is often room for improvement in that regard. In today's article we will provide few effcient ways to improve your board meetings.
With so many board meeting software out there, you are faced with the choice of which software to use. There are several providers in the market. What suits your organisation depends on various factors: what do the organisation and the users need? How important is security? How is your IT environment set up?
We see a trend within housing corporations towards working in the cloud with Microsoft 365. If this is the case within your organization, Indeqa is the most logical meeting solution. The software uses the applications of Microsoft 365, such as Teams and SharePoint. As a Microsoft 365 add-on, Indeqa is quickly installed in your existing IT environment and you are up & running within half a day. There is always an app available for your device: iOS, windows, android and web-based. This also ensures a thorough security. In this blog you can read more about this.
With Indeqa you not only save time during the preparation, you also save time during the whole meeting process. For example, you can easily convert the meeting agenda into a minutes template at the start of the meeting. This works faster than creating a document manually. Besides that, you can be sure that it is error free. For recurring meetings, participants are automatically filled in and attendance can easily be adjusted with a single push of a button. This kind of handy functionality allows you to work quickly and efficiently.
If necessary, you can easily edit and add documents during the meeting. If you choose to work out minutes during the meeting, you can publish them at the end of the meeting. This way, meeting participants can view the minutes on the spot and react immediately. This saves time afterwards as well. Because of all these things together will make the secretary's work a lot more efficient.
Ease of use and a good, clear structure are also time savers. After all, when you can easily find your way within the software, you work more pleasant and faster. Indeqa is fully committed to simplifying work.
For example, all meeting documents are bundled for each meeting. As a result, everyone can easily find everything in one central place in the cloud. In addition, all documents are continuously updated, so everyone has the most recent version. Data is not stored twice, so everything remains clear. The data and meeting documents are only stored on your own Microsoft 365 environment.
By working together in the cloud, you can work at any time, on any device, in any location, as long as there is an internet connection. When you can also offer a high quality meeting online, the need for physical presence is often eliminated. The (travel) time you save can be considerable. This flexibility is exactly the reason why many housing associations switch to working in the cloud and meeting remotely.