Meeting Documents

Meeting Documents

Organized, safe & user-friendly

Process meeting documents efficiently, prevent searching afterward, and keep control of sensitive information.

For example, you can add documents to a specific meeting point, and the PDF-converter automatically converts them to PDF/A for you. All these documents remain under your supervision because you exclusively store them in your own Microsoft 365 environment. When you want to re-read documents, you find them quickly using the intelligent search functions.

  • Add meeting documents directly from SharePoint or your computer.
  • Automatic PDF/A conversion, so fewer preparation steps.
  • Automatic version control.
  • Easily find documents in the Meeting Bundle, the Gremium Library, or with our intelligent search function.
  • All documents remain stored in your Microsoft 365 environment.

Find meeting documents

Structured storage and intelligent search

Quickly find all your meeting documents. This can be done in three ways:

1. Meeting Bundle
Is a document added to a specific meeting, and do you remember which? In that case, search the Meeting Bundle. You’ll find all meeting documents from every individual meeting placed in one folder. The cover page of this folder is the corresponding agenda in your corporate identity.

2. Gremium Library
Not sure which meeting a document belongs to? Or looking for a centrally placed document? Then find what you are looking for in the Gremium Library. This library contains all meeting group documents: centrally placed documents, the documents from the Meeting Bundle, and both public and private documents. Private documents you add to the Gremium Library remain confidential.

3. Intelligent Search Function
Find documents by subject or tag with our intelligent search function. 

  • View and share the Meeting Bundle from the app.
  • Use the Gremium Library to centrally store general documents, such as policy plans, investment proposals, annual figures, etc.

Secure Storage

Microsoft 365 security

All meeting documents are stored exclusively in your Microsoft 365 environment, so Indeqa does not store any documents. This allows you to govern your data, and security always meets your security standards.

  • Storage of meeting documents on your own Microsoft 365 environment and nowhere else.
  • Meeting participants can only access documents in the Gremium Library and the Meeting Bundle from the app.
  • You keep sensitive information under 

Ready to learn more?

Watch online demo video's

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One portal to govern decision-making

Feature overview

Meeting Templates

Use templates for meeting agendas. Easily edit and customize.

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Agenda Generator

Prepare high-quality meeting agendas in less time. Manage agendas in Outlook, directly from the portal. 

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Tasks & Decisions

Automatic Tasks generator with excellent search function.

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Meeting Documents

Structured data storage and smart search functions. Safely on your Microsoft 365 environment.

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Minutes Generator

All agenda information automatically copied to your minutes. Take minutes in Word; Indeqa takes care of layout and corporate identity.

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Mobile Apps

Convenient app for iOS, Android, or Windows. Participate and annotate from your tablet or smartphone. 

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Microsoft Teams

Integrated with Teams and SharePoint.

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More great features to come.